January 21, 2014

Commissioner Carbone

Cameron McRae Public Works Staff: Mr. David Fanning

Commissioner Schinhofen

called the meeting to order at 8:34 a.m.

Mr. Fanning

stated that Lynnette Atkinson of Public Works had located an electronic copy of the RTC Policy and Procedures Manual. Mr. Fanning asked the Board if they would like us to send them an electronic copy so that they can make their changes and we could follow or if they would like for us to start updating it and they follow our changes. Commissioner Schinhofen and Commissioner Carbone stated that Public Works could make the changes and then they would review it. Mr. Fanning stated that we have not been able to find past revisions and he would like to know what those revisions are, he will continue looking for those. Mr. Fanning also stated that the only changes he has so far are the ones that the Commissioners had already requested in previous meetings and the updated road list. Commissioner Carbone asked Mr. Fanning if anyone had checked with Commissioner Wichman regarding the previous revisions. Mr. Fanning stated he had not but that he would check with her. Commissioner Schinhofen stated that he would like an update at each meeting until the manual is ready to be presented. The manual is something that this Board has to have as a county wide plan. Mr. Fanning agreed. Commissioner Schinhofen stated that every year when we set up the RTC Budget we can set up a two year plan.

Commissioner Schinhofen

commented on the Gamebird/Barney funding.

Commissioner Schinhofen

stated that he was under the impression that if the Feds Regional Transportation Commission – Minutes January 21, 2014 approved the grant for Manhattan that there might be money to repave Homestead from Gamebird to Manse. Mr. Mike Genge of Nye County Public Works stated that last week the committee for the Manhattan Repave Project had met and were positive on approving the project but the final funding dollar amount has not yet been established. Mr. Fanning stated that we have $10,000.00, he went to the Board and they put in $60,000.00 so the RTC Board is looking at having to come out of pocket around $22,000.00. Mr. Fanning stated that he would know more on the Manhattan Project by the end of February. Commissioner Schinhofen stated that he spoke to Matt Ambroziak with the Central Federal Highway Division and he seemed positive that they would get this project done by this year.

Commissioner Carbone

motioned to approve the minutes. Mr. Cameron McRae second the motion. Approved. Passes 3-0.

Mr. Fanning

stated that in the December 2, 2013 meeting Mr. McRae had mentioned doing sidewalk improvements down the south side of Calvada starting at Mt. Charleston and bring them down to the corner of the eye. Mr. Fanning actually put some in the north side on the back-up drawing. Mr. Fanning also stated that we do have funding and we do have the total cost. Mr. Mike Genge stated that the area between Mt. Charleston/Honeysuckle to SR 160 paving with 14’ lanes, 5’ bike lanes in both directions, the cost would be about $115,000.00-120,000.00. H e a l s o s t a t e d t h a t if you want sidewalk, curb and gutter the cost will be an additional $150,000.00. The total for the project would be about $565,000.00. Mr. Genge stated that there is one item that he included that hadn’t been discussed previously and that was to give the entire project to a contractor; including pavement removal and prep work for the base. Mr. Fanning stated that he felt by having a contractor be responsible and not the county it would be a safer route to go and we do have additional funding for that. Mr. Genge stated the cost for that portion of the roadway is about $88,000.00. Mr. Genge also stated that if we wanted to include a sidewalk on the south side of the Honeysuckle intersection to the west and paving of the two semi-circular areas to the west as you enter the complex it will be about $160,000.00 but that is a separate option.

Commissioner Schinhofen

stated that the Board had previously approved this from SR 160 down to the intersection. Mr. Cameron McRae stated that the project total on the map provided in back up would be somewhere around $725,000.00 with the 2 Regional Transportation Commission – Minutes January 21, 2014 exception of the red sidewalk east of the intersection. Mr. Fanning stated yes.

Mr. Fanning

also stated that he has a funding mechanism.

Commissioner Schinhofen

would like to see the project move forward. He also stated that the section of grass on the corner of Honeysuckle and Mt. Charleston will need to be removed. He would like for the Commissioners to arrange to have it taken out and filled with desert landscaping. Mr. Fanning stated that the gophers are digging in that area so if you could cut the water back from there by removing the grass that would help. Commissioner Schinhofen wanted Mr. Fanning’s opinion so that he could take it to the BoCC and get it approved.

Mr. Fanning

wanted to point out that the curb that it there today is in disrepair. He would like to establish the A curb so that the curbing doesn’t get ruined. If the grass area can be removed prior to construction that would be best, that way there won’t be a change order to remove any more curbing.

Mr. McRae

asked Mr. Fanning where the other funding mechanism is coming from.

Mr. Fanning

stated that because this is a school bus route he can get it from the SRS (Secure Rural Schools) Funding.

Mr. McRae

made the motion to extend the project to encompass the items as indicated, with the exception that on the map provided in back up the sidewalk west of Honeysuckle north of Calvada is not included in this project.

Commissioner Carbone

seconds the motion. Motion Passes. 3-0.

Mr. McRae

stated that this board does not have jurisdiction over the SRS funds so there is no action to take. Commissioner Schinhofen stated that he has the District Attorney looking into what this board can and cannot approve. He will defer this item for now. Mr. Fanning stated that Mr. Cameron McRae is correct but the board requested a separate agenda item addressing the funding source be on this meeting agenda and that is why it is on this agenda.

Commissioner Schinhofen

asked if this board would recommend to the BoCC to move forward. Mr. McRae stated that we have already made the recommendation based on their approval of the project. Mr. McRae asked Mr. Fanning to give him an idea of the projects schedule. Mr. Fanning stated that he would first have to take the additional secondary source to the board and then we will go through a 45 day bid process then award of bid. Mr. Fanning stated sometime at the end of April or the first part of May. 3

Commissioner Carbone

motioned to set the next meeting day as March 18, 2014 at 8:30 a.m. Mr. McRae seconds the motion. Approved. Passes 3-0.