April 15, 2014

Mr. Cameron

McRae Public Works Staff: Mr. David Fanning

Commissioner Carbone

motioned to approve the minutes. Mr. Cameron McRae second. Motion Approved. Passes 3-0.

Mr. Fanning

stated that he met with Susan Paprocki, the Nye County Finance Director, in March. The numbers that she received for this year are the same as last year. They may change in May but right now we are basing the budget on the figures that are presented in the backup. Mr. McRae motioned but wants to know if these numbers are the ending fund balance figures. Mr. Fanning stated no, but he can get them. Commissioner Schinhofen wanted to know if we needed to meet next month, Mr. Fanning stated that it was up to the Commissioners. Cameron McRae asked Mr. Fanning to send him the ending fund balance. Mr. McRae clarified that we will be voting on the budget that is presented in today’s meeting as a “tentative budget”. Commissioner Carbone seconds the motion with further discussion.

Commissioner Carbone

asked Mr. Fanning if these figures include the $500K for Chip Seal that the BoCC put in. Mr. Fanning stated no, those funding dollars are in the 2013/2014 FY Budget. That was a special project and we have not done Chip Seal since 2011. Mr. McRae stated that the actions of the Board of County Commissioners weren’t to grant the RTC money to spend; it was approved money to facilitate co-funding for a combined project. Mr. McRae stated that it would not ever be in our budget. Mr. Fanning stated that Mr. McRae was correct.

Commissioner Carbone

asked if we should have pushed for the funds to be in the RTC. Mr. McRae stated that it’s a discretionary issue and in the past 25 years the BoCC has not granted funds to the RTC for their own spending. Mr. Fanning stated that he likes it the way it is because the funds will not co-mingle and it’s easier to track and manage. Mr. Fanning also commented that the cost of Type II has gone up this year and we are spending more dollars to cover fewer roads. This year it took about 2/3 of a budget that we were not expecting so we could buy this material. It is now at $4.20 a ton. We are watching how we co-mingle these projects. Mr. Fanning stated that Tim Carlo is making shoulder material for the hinge points so that we are only using the Type II on the roadway for Chip Seal. Commissioner Schinhofen asked if we can get it out of our own pit. Mr. Fanning stated no, it does not have the specs that we need. Mr. Fanning also stated that we are trying to save dollars and since there is a 4 foot hinge point on either side of the roadway, that is where we are putting the material that we make.

Mr. McRae

stated that he supports the design that is being used for our roadways.

Commissioner Schinhofen

stated that we will have to meet again in May to vote on the revised budget. Passes 3-0

Mr. Fanning

stated that on the 28th of March Public Works spoke with the property owner on Homestead from Jeane to Manse and they are willing to work with us regarding acquiring the ROW for Public Works needs. Mr. Fanning stated that we are doing a survey to find out if when traveling down Homestead the pavement is in the exact centerline. Public Works is putting together a letter requesting 40 feet of property and asking that the property owners grant the property to Nye County for the betterment of the property. There are 6 owners total and Mr. Fanning will send 2 Regional Transportation Commission – Minutes April 15, 2014 the letter out within the week. He should have the survey done at the end of the week too. Mr. Fanning stated that the gentleman we spoke to was very receptive.

Commissioner Schinhofen

asked if we had the right-of-way north on the other side of Jeane Ave. Mr. Fanning stated yes. Commissioner Schinhofen stated that he would like to get that project funded sometime also. Commissioner Schinhofen directed Mr. Fanning to move forward with the letter and when he has an answer to let the board know.

Commissioner Schinhofen

asked when the agreement would be done. Mr. Fanning stated the end of May and work would start end of July after the Chip Seal Project is compete.

Mr. McRae

would like to motion to set a date of May 13th at 8:30 a.m.

Commissioner Carbone

second. Motion Approved.