May 22, 2019

Mr. Tim

Carlo PUBLIC WORKS STAFF: Mr. Tim Dahl

Commissioner Blundo

called the meeting to order at 11:04 a.m. PLEDGE OF ALLEGIANCE GENERAL PUBLIC COMMENT: No Public Comment at this time. COMMISSIONER/MEMBER COMMENTS: Commissioner Koenig announced that they had the ground braking ceremony for Kellogg Park this morning. He also stated that there will be a lot of construction in that area in the next few months. Commissioner Blundo stated that he is very excited for the $411,000.00 we received for the Pahrump Fairgrounds. Mr. Dahl stated that we have obtained a Community Development Block Grant to build the trenches and a detention basin facility on the Pahrump Fairgrounds. We are still waiting on the drainage study to be completed, once that is done we can put together the scope of work and put it out to bid. Mr. Dahl clarified that a detention basin is a basin to collect the water from the development to saturate back into the ground. FOR POSSIBLE ACTION: Discussion and decision regarding the approval of the Minutes for the March 13th, 2019 Meeting. Tim Carlo motioned to approve the minutes. Commissioner Koenig, second. Motion approved. Regional Transportation Commission – Minutes May 22, 2019 FOR POSSIBLE ACTION DISCUSSION AND DELIBERATION- Regarding 1) the purchase of 2 mini vans for Pahrump Transportation not to exceed $36,670.84 which is the balance of the unspent RTC 18/19 Transportation Project in the ¼ cent RTC Fund. 2) Authorize Tim Dahl to approve the invoices when available not to exceed $36,670.84 and process them for payment.

Mr. Dahl

stated that he received 4 bids for 4 mini vans, 2 from Pahrump Valley Auto and 2 from Saitta Trudeau. The vans from both locations are comparable to each other. Mr. Dahl also stated that in his opinion he would take the vans with the least miles on them but the two vans from Saitta come in under budget.

Commissioner Koenig

made a motion to 1. Approve the purchase of the mini van purchase, not to exceed $36,670.84 and 2. To authorize the Public Works Director to approve the invoices when available. Tim Carlo, second. Approved. 3-0 Eric Whalen, the Transportation Supervisor for Pahrump Valley Public Transportation thanked the Board for their support. He also stated that the efficiency and numbers are getting better largely in part of getting newer vehicles. Mr. Whalen stated that he is looking forward to serving the community and their transportation needs. Commissioner Koenig told Mr. Whalen that he is doing a great job and asked if they have hired more drivers. Mr. Whalen stated that pending the result of their NDOT application this next fiscal year they have a budget to hire 10 full time drivers. This will alleviate the 4 or 5 day wait to 24 hours. Commissioner Koenig asked if this will replace the busses. Mr. Whalen stated no but we will use them less since they require too much maintenance and fuel. He also stated that since they got the last two mini vans they have cut fuel and maintenance costs down by 33%.

Commissioner Blundo

stated that this program has been a huge success. He is concerned that we are using this more like a taxi service instead of a bus service. Mr. Whalen stated that he is going to maintain possession of the busses so that in the future when the fixed bus routes have been designated we can use them. Michelle Caird, the President of Pahrump Valley Public Transportation thanked the Commission for their support. Ms. Caird also stated that they are always looking for new ideas and would like any information or input from the community as far as the needs of transportation go.

Commissioner Koenig

stated that that reason they are doing door-to-door is because there are folks in this community that require being picked up at their door and take them where they need to go and take them back home.

Mr. Whalen

stated that he has received the match money to purchase a 9-passenger vehicle with a rear lift that will be ADA accessible. He also stated that he has applied for 2 additional vehicles just like the 9-passenger one to be purchased through an NDOT Grant. Mr. Whalen clarified that the big busses that Commissioner Blundo was referring to earlier are 10 passengers and these new vehicles are 9 passengers and require less fuel and maintenance.

Mr. Whalen

stated that the door-to-door operation is the most practical way to conduct business right now. When the fixed bus route gets approved there will be a para-transit with that to get those from their homes to the fixed bus route. 2 Regional Transportation Commission – Minutes May 22, 2019 FOR POSSIBLE ACTION DISCUSSION AND DELIBERATION- to move forward with the Project Preservation List by 1) Identifying the amount we have in the budget for the projects and 2) Approve projects based on available RTC funds only at this time and solicit bids. Tim Carlo stated that he can see that there is just about a million in the budget to spend and wants to know if Leslie would take up the full amount to rebuild. Mr. Dahl stated that it is going to cost about a million per mile to remove, put in new base, new Type II and 3” of new asphalt on the top. Mr. Dahl also stated that there are other expenditures associated with the million, for example intersection maintenance, contract, street lighting, etc. Mr. Dahl stated that we are also wanting to start up the Chip Seal Program and that will require materials from that million. Mr. Carlo stated that he has an issue with Leslie being first on the list when Basin is falling apart. He feels that roads with higher volume traffic and ones that are used for school buses should be first on the list not ones that have a higher PCI. Mr. Carlo also thinks that we should do an overlay on Leslie and not a full rebuild, this will leave us more money for other roads. Mr. Carlo stated that when we did Low Road it cost roughly $600,000.00 for 5 miles of overlay. Mr. Dahl stated that this information is based in analytical data. Mr. Carlo would like more information and data to show what roads are used more so that we are fixing ones that people use on daily basis not by PCI data. He also stated that there are some roads that have development agreements associated with them to help off-set the cost. Mr. Dahl stated that this area does not but the corner of Basin and Blagg does. The southwest and northeast corners will be built out soon and Mr. Dahl would like to sit down with the Developers and talk about putting a round-about in that Basin and Blagg intersection. Mr. Carlo just wants to make sure we are getting the best bang for our buck and thinks that an overlay on Leslie will give us that. Mr. Dahl stated that there are also improvements for infrastructure on flooding and that is a major area for flooding that needs to be taken into consideration. Mr. Carlo clarified that he doesn’t mean to put Basin first, it could be any road, Basin just came to mind.

Mr. Dahl

stated that he would be happy to entertain any changes in the list that this board feels necessary. Mr. Dahl also stated that we don’t need approval for projects that are already approved by this board. Mr. Carlo stated that he doesn’t necessarily want to change the list he would just like more information and data to decide what project to do first. Mr. Carlo thinks if we send the Road guys out to do cores and it comes back that those roads are in fact traveled more and are the worst then we should do them, but he doesn’t think that this data is accurate.

Mr. Dahl

stated that he knows there are roads on this list that could easily be moved to the top because so many of them are in horrible shape, but this list has been compiled so that we can move forward in fixing some of the worst roads.

Commissioner Blundo

stated we should probably look at the list one more time.

Commissioner Koenig

stated that if we were going by PCI only then number 17 on the list should really be number 2. He also stated that it would be nice to see the number of cars that travel these roads because that’s truly what makes the difference.

Commissioner Koenig

made a motion to continue this item for next month so that the board can sit down with Tim Dahl, Director of Public Works and go over their thoughts and concerns. Tim Carlo, second. Approved 3-0 3 Regional Transportation Commission – Minutes May 22, 2019 FOR POSSIBLE ACTION DISCUSSION AND DELIBERATION-Regarding the Chipseal/Slurry/Micro Surfacing Program for Fiscal Year 2019-2020.

Commissioner Blundo

stated that he and the rest of the Board would like to start seeing our roads repaired so he would like to initiate the Chip Seal program. Mr. Dahl stated that we have talked about re-chipping the roads that were done back in 2001 to 2012. He thinks that doing chip seal would not be the best bang for our buck and thinks that we should do a slurry seal or micro surfacing so that at the end of the day it won’t reflect on the surface of whatever you are covering up. If you take a road with imperfections and cover it up with chip seal, you will see those imperfections shortly after chipping it. Mr. Dahl would like to contract that out and get those dust abated roads slurred.

Commissioner Blundo

stated that the legislature has voted on lowering the prevailing wage and we are constantly looking for ways to stretch the dollar, so he would like us to do it in-house but if we must out source it then to keep it under the threshold. Blundo also stated that we don’t have alot of tax dollars to do this. Commissioner Blundo asked if we have compiled a list of roads for this program. Mr. Dahl stated no. Blundo asked if we have dedicated any money out of our budget. Mr. Dahl stated that we have a Pavement Preservation number in our budget. FOR POSSIBLE ACTION DISCUSSION AND DELIBERATION- Regarding the purchase of a Dura- Patcher for Pahrump Road from the RTC 10208 ¼ Cent Fund, not to exceed $100,000.00.

Mr. Dahl

stated that we found a contract with the same company that we purchased last year’s dura patcher from. It has gone up significantly in cost due to emissions requirements. Mr. Dahl asked the Board if the Director could go ahead and purchase that from the ¼ cent fund.

Mr. Carlo

stated that he doesn’t feel that the dura patcher is cost effective. They require chips and special oil that is not available year-round, they are slow and require 4-5 guys. The Road Dept. guys will only get ½ mile of road done in a day using the dura patcher. He feels cold patch is more efficient and does not support the purchase of a dura patcher.

Commissioner Koenig

stated that he agrees to a certain extent with Mr. Carlo however, cold patch does not work around here. It’s been proven time and time again.

Commissioner Koenig

made a motion to approve the purchase of a dura patcher from ¼ cent funds not to exceed $100,000.00.

Commissioner Blundo

, second. Approved 2-1 FOR POSSIBLE ACTION DISCUSSION AND DELIBERATION- Approval of the 2019-2020 Fiscal Year RTC Budget.

Commissioner Koenig

motioned to bring this item back to the next meeting since Savannah Rucker is not in attendance. Tim Carlo, second. Approved 3-0 4 Regional Transportation Commission – Minutes May 22, 2019 FOR POSSIBLE ACTION DISCUSSION AND DELIBERATION- 1). To move forward with the Annual Review of the 2017 Streets and Highways Plan. 2). Pay the Lumos invoice in the amount of $7,800.00 from 10208 ¼ cent fund and 3). Change Review period in the RTC Policy and Procedure Manual from Biennial to every 3 years.

Mr. Dahl

stated that this is part of our biennial requirement to update the Streets & Highways Plan that was last done in 2017. Tim stated that we contacted Lumos and Associates to update it and not redo or renew it, by doing this it will give us a better idea and their opinion of roads that need to be on our preservation list along with the bi-laws of the Regional Transportation Commission. Mr. Dahl stated that he would like to start doing this every three years which will include the PCI update.

Commissioner Koenig

motioned to approve the Lumos invoice be paid out of the ¼ cent fund in the amount of $7,800.00 and to change the review period of the RTC Policy and Procedure Manual to every 3 years. Tim Carlo, second. Approved 3-0 FOR DISCUSSION- for Online and Call/Walk-in open Maintenance Requests Tim Dahl stated that the list in front of them is not the complete list but out of 260 complaints we have addressed 140. Some of those roads are not County maintained and some are duplicates, others are multiple complaints that the pot holes keep coming back after the rains.

Mr. Dahl

stated that our vendor was out of material and now has it back in stock, so the Road Department will be catching up.

Mr. Carlo

stated that Thousandaire is horrible.

Commissioner Blundo

likes to see this on the Agenda. FOR POSSIBLE ACTION: to set the time and date of next meeting.

Commissioner Koenig

motioned to meet on June 19th at 9:00 a.m. Tim Carlo, second. Approved 3-0

Commissioner Koenig

stated that all ACTION items on the Agenda must come before the last Public Comment and since setting the time and date for the next meeting is an ACTION item it must be listed that way on future Agendas. GENERAL PUBLIC COMMENT: (second) No Public Comment at this time. ADJOURN: Respectfully Submitted, Lynnette Atkinson 5